A Cover Letter Format Indicate the Essential Elements to Be Included in a Cover Letter
Applicant's Contact Details:
Name
Address
City, State, Zip Code
Phone Number
Email Address
Date
Prospective Employer's Contact Details (Recipient Address)
Name (Optional but adds value to the letter if you are resourceful as to find out the name of the person who is recruiting)
Title
Company
Address
City, State, Zip Code
Salutation
Dear Mr. /Ms. Last Name, (It is recommended that the recruiting person's name is sourced and mentioned instead of opting for Dear Sir/Madam. But do not use "To whom it may concern")
Body of Cover Letter
This is the most important section of the cover letter format. It should contain up to 5 short paragraphs. This is the marketing pitch which will accompany your resume which is basically a fact sheet. Use the body to establish clearly the link between your skills and the employer's requirements.
Body Paragraph 1
Purpose of the communication - applying for the post of.... (mention the title of the position). Mention how you became aware of the job opening. It can be in response to a company advertisement or as directed by a referee.
Middle Paragraphs
This section can be 2-3 paragraphs of maximum of 6 lines. Mention your skills and qualifications in brief but clear manner and state how you feel these can be utilized in the post you are applying for. Mention why you are keen to join the firm and how you can add value to the organization. You must demonstrate that you have some knowledge of what the organization's products and operations are. You can also mention in brief your career aspirations and how joining this organization can help you achieve it. Any special skills and significant achievements should be mentioned tactfully.
Final Paragraph
Final paragraph is important as it closes your pitch and call for an action. It may be for an interview or inquiry for more information. Prompt the recruiter to contact you or offer to contact them.
Thank you!
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